Responsibilities
? Handle?of?all?the?admin?work?in?the?office?and?IT?work?support
? Welcome?all?visitors?in?a?professional?and?courteous?way.
? Conference?room?management?(booking/equipment?check/stationery?refill)
? Shared?responsibility?of?client?reception,?greeting?and?catering?(tea,?coffee,?etc.)
? Make?hotel?reservation?for?office?staff
? Book?air/train?tickets?for?office?staff
? Stationary?management?including?distribution?and?stock?management
? Assist?vendor?management,?arrange?local?and?international?express?mails
? Inventory?list?management
? Maintenance?office?facilities?in?a?good?condition
? Assist?in?travel?arrangement
? Visa?application?for?management?team
? Process?reimbursements?for?GMD
? Program?coordination?responsibilities?(~30%?of?time):
? Manage?and?maintain?the?cohort’s?learning?management?system?(LMS)
? Coordinate?the?printing?and?delivery?schedule?of?the?learning?materials?as?per?the?program?schedule
? Consolidate?the?results?of?the?participants’?feedback?forms
? Manage?hotel?and?flight?bookings?for?relevant?program-related?travel
? Assist?the?program?lead?in?program?management?and?coordination?with?relevant?parties?(Internal?staff,?CIPS,?client,?trainers?and?service?providers)
? Other?program-related?tasks?as?needed
? Other?tasks?as?required?by?the?company
Requirements
? College?degree?or?above
? 2?years?or?more?administrative?/?program?coordination?job?experience
? Strong?working?knowledge?of?Microsoft?Office?(MS?Word,?Excel,?Power?Point)
? Standard?Mandarin,?no?local?accent
? Good?command?of?English?(listening,?speaking?and?writing)
? Good?communication?and?interpersonal?skills
? Ability?to?handle?complex?situations?flexibly
? Organized?with?the?ability?to?handle?a?variety?of?tasks,?sometimes?simultaneously
? ?Professional?and?pleasant?manner
? Strong?teamwork?spirit